Project Management

Project Coordinator

Hauppauge, NY

We are seeking a detail-oriented Project Coordinator who thrives under pressure and excels at multi-tasking. You must be able to accept direction and operate as a “take charge” self-starter once you understand the task at hand. We’re looking for a team player who’s eager to pitch in that may extend beyond your job description. You’re a free thinker that uses discernment to make decisions, have a strong work ethic, and fearless in your approach. We are looking for someone with excellent people skills, caring, friendly and hard working to join our team.

Responsibilities for the Project Coordinator include:

  • Assist the Project Management team with maintaining and monitoring project plans, project schedules, work hours, budgets and expenditures
  • Scheduling, attending and participating in stakeholder meetings
  • Documenting and following up on important actions and decisions from meetings
  • Preparing necessary presentation materials for meetings
  • Ensuring project deadlines are met
  • Converting site locations into media markets
  • Distribution of media buys and all client purchases to billing
  • Preparing and submitting pre-payment forms to accounting as needed
  • Coordinating with advertising production vendors
  • Work collaboratively with internal departments to ensure seamless project execution
  • Preparing and sending out credit applications as needed Calling for log times from TV/radio stations
  • Preparing traffic instructions and creating traffic lists
  • Trafficking out all advertising material
  • Assigning phone numbers for all call center projects
  • Calculating and preparing daily cost per call reports
  • Analyzing reports and making recommendations for future media buys
  • Working on PowerPoint presentations and RFP requests for salespeople (includes typing, editing, formatting, checking, printing, etc.)
  • Miscellaneous spreadsheet development

Qualifications include:

  • Associate degree required. Bachelor’s degree preferred.
  • At least 2 years of relevant experience in an office environment required
  • Project Management certification preferred
  • Proficient in all Microsoft Office programs
  • Detailed oriented and excellent time management
  • Ability to multi-task
  • Ability to work in a fast-paced environment
  • Excellent communication and writing skills
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